Internet Faxing

I would like to touch on the technology of what we call Internet Faxing or I-Faxing.I-Faxing is a method of transmitting messages electronically via the internet or IP addresses (like postal addresses for machines on the internet allocated by your Internet Provider).Much like e-mail has taken off in the business world (and outside of it), so will Internet Faxing and the concept of communicating for a minimal cost and without the use of paper.

So how does an office take advantage of Internet Faxing?Well let's firstly look at the application that I-Faxing is used for.Just like normal faxing I-Faxing allows us to transmit electronic messages from one point to another using the scanning technology in either a fax machine or MFD (multi-function device).The difference between a normal fax and this technology is that the cost involved with sending this data can be dramatically reduced.

I-Fax also allows the sender to reduce paper usage and the company's carbon footprint on the environment by taking advantage of I-Fax from desktop software that is associated with the module installed in the MFD.Given our commitment to a sustainable future, I-Faxing, Scanning, Emailing and other clever paper saving systems (including the simple double-sided print) are options that have become apart of our everyday life, without exception.The good news for businesses concerned not only with its carbon footprint but also operating costs and profit margins is that I-Fax can help you with all of these.

Take the following as a working example:

Company ABC has an office in Melbourne, Australia with a multi-function device fitted with I-Fax and also has an office in Sydney, Australia (interstate) with the exact same configuration.The two offices need to communicate between one another for printed orders and invoices.Rather than sending normal faxes or sending physical paper via the postage either office can send a fax via the internet (I-Fax) without having to pay local or interstate phone costs.And depending on how the receiving station is set up the fax can either print out direct or can even be forwarded on to a local fax number in the other state (thus reducing interstate call costs to near enough nothing, excluding IP costs).

You can see with this type of technology how a company could save hundreds of dollars alone in faxing costs and improve the efficiency of its current system.I have had the pleasure of viewing many clients operate a well-oiled system with I-Fax and enjoy the speed and reduction in costs associated with this technology.You will find that even with some of the latest word processing software that I-Fax is now being incorporated for everyday use.

Have a look at your current system or if you are investigating a future system have a look at I-Fax options that are available and how they could benefit your organisation.My example above is only a small example of what can be done with this fantastic technology.

Jon Hillis is an expert advisor working in the document solution industry. He lives and works in Melbourne, Australia and dedicates his professional career towards the development of his clients and organisations that require expert advice in document solutions. Visit http://www.jonhillis.com.au

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